Senior Administration Officer

Air Dinkum Mechanical Services Pty Ltd is a growing and dynamic business providing high-quality Electrical, HVAC, Fleet Hire, Mechanical and various other trade services across the Mining, Renewables, Industrial, Commercial and Residential sectors. We are seeking a proactive and experienced Senior Administration Officer to join our Orange based team and play a key role in supporting our daily operations.

This role will be full-time Monday to Friday and will require flexibility to work additional hours at times (no weekend works required however at times we may require you to stay back to get a task completed if urgent). This role is based in our Orange office. Working from home is not suitable for this role.

About the role

This position requires an individual who is highly driven and thrives in a fast-paced, reactive environment and takes pride in thinking ahead, problem solving, and contributing to a positive team culture. You will work closely with management, field staff and clients to ensure the smooth running of our administrative and operational functions. This role is suitable to someone who is adaptable to the 'trade' industry and workshop environment.

Key Responsibilities

• Provide high-level administrative support across all departments.

• Manage incoming enquiries, documentation, scheduling, ordering and data entry.

• Support finance functions including invoicing, purchase orders, and job cost tracking.

• Liase with internal teams and external stakeholders to maintain efficient communication.

• Contribute to company branding and upholding strong professional relationships with clients, customers and staff.

• Assist with adhoc office tasks and team support as required.

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About you

To be successful in this role, you'll need to be highly organised, adaptable to schedule changes with little warning, and confident in your administrative capabilities. You will be flexible and open to working in a 'trade' and workshop environment.

Essential Criteria:

• Minimum 5+ years' experience in senior administration or office coordination role.

• Strong communication and multitasking skills.

• Ability to work independently, prioritise effectively, and adapt to changing priorities.

• Proficient with Microsoft Office Suite and ability to learn Xero and Aroflo

• Exceptional attention to detail and initiative to improve processes.

• Ability to talk to all levels from apprentices, tradesman to senior management and clients with a high regard for customer service.

  
  

Why Join Us

At Air Dinkum, you'll be part of a supportive team that values initiative, reliability, and teamwork. We're passionate about building a trusted reputation and thinking outside the box.

If you're an experienced administration professional who enjoys a challenge and wants to be part of a business that values integrity, teamwork, and excellence - we'd love to hear from you.

This role will report to the Operations Manager and Director.

You can find out more about us at www.airdinkumservices.com

See also - Expression of interest 'Administration Assistant' on our website. If applying via email to hr@airdinkumservices.com please ensure you label which position you are applying for - Senior or Assistant.